Dependent Eligibility Verification
Dependent Eligibility Verification (DEV) is the process of verifying the eligibility of your spouse, domestic partner, children, stepchildren, and domestic partner children (family members) enrolled for state health and dental benefits enrollment. Government Code section 22843.1 mandates that you verify the eligibility of your family members. Government Code section 22959 authorizes the review of your family members' dental benefits enrollment.
Your family members' eligibility will be verified once every three years. The verification cycle is based on your birth month. The following chart illustrates the schedule
|Year of Verification||2018||2019||2020||2021||2022||2023|
|Subscriber Birth Month||October||February
This three-year cycle repeats. If you enroll family members within six months of your birth month, their eligibility will be verified during your next cycle.
The following is a detailed schedule of the process:
|Your Birth Month||Receive Your First Notice||Receive Your Second Notice||Receive Your Final Notice||Deletion of Dependents|
|January||October 2020||November 2020||December 2020||February 1, 2021|
|February||November 2018||December 2018||January 2019||March 1, 2019|
|March||December 2019||January 2020||February 2020||April 1, 2020|
|April||January 2021||February 2021||March 2021||May 1, 2021|
|May||February 2019||March 2019||April 2019||June 1, 2019|
|June||March 2020||April 2020||May 2020||July 1, 2020|
|July||May 2018||June 2018||July 2019||August 1, 2018|
|August||May 2019||June 2019||July 2019||September 1, 2019|
|September||June 2020||July 2020||August 2020||October 1, 2020|
|October||July 2018||August 2018||September 2018||November 1, 2018|
|November||August 2019||September 2019||October 2019||December 1, 2019|
|December||September 2020||October 2020||November 2020||January 1, 2021|
Verifying Family Members
Ninety (90) calendar days before your birth month, CalPERS will send you a letter with the verification due date, a list of the enrolled family members for you must verity, and the acceptable verification documents. You are to promptly provide verification documents to CalPERS. CalPERS will verify the same family members for dental benefits.
If you would like to review DEV letters, select the appropriate one below:
- Annuitant Dependent Verification Letter (PDF)
- Annuitant Dependent Cancellation Letter (PDF)
- Dependent Verification Affidavit (PDF)
Your family members may lose their health and/or dental coverage if you delay providing the verification documents.
You should provide copies of the documents and write "Not for Official Use" on them.
CalPERS can verify your dependents' eligibility more directly if you provide a copy of the documents for the initial DEV cycle. We will keep all of your DEV support documents in your benefit file without a purge date. In subsequent verifications, you won't have to provide birth certificates for natural-born children or adoption certificates for adopted children again.
A copy of the marriage certificate or domestic partnership registration filed with the California Secretary of State or a comparable agency in another jurisdiction listing the family member as the domestic partner.
A copy of the first page of the subscriber's federal or state income tax return from the previous tax year listing the subscriber and the spouse or domestic partner.
A combination of other documentation, including but not limited to, a household bill, account statement, or insurance policy listing the name and address of the subscriber and the spouse or domestic partner, or other documents that substantiate the existence of a current marriage or domestic partnership. Household bills and account statements older than 60 calendar days are unacceptable.
*The first document establishes the life event allowing the enrollment of the dependent (i.e., marriage or registering as domestic partners). The second document substantiates the relationship is current.
A copy of the birth certificate naming the subscriber as the parent.
A copy of the birth certificate naming the subscriber as the parent.
A copy of the birth certificate naming the subscriber's current spouse as the parent.
A copy of the birth certificate naming the subscriber's current domestic partner as the parent.
If you do not respond or provide the required documents to CalPERS during your verification cycle, CalPERS will remove your family members from your health and/or dental benefits.
CalPERS informs you the month before your birth month in writing if we administratively remove your family members from health and dental benefits. We will include Consolidated Omnibus Budget Reconciliation Act (COBRA) continuation of coverage information with this letter. Your family members' disenrollment takes effect the first of the month after your birth month.
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Frequently Asked Questions
- Can I remove a dependent from the CalPERS health plan, if my dependent obtained non-CalPERS health coverage during my verification cycle?
Contact CalPERS immediately if you wish to remove a dependent due to a "permissive qualifying event" (e.g., family member obtains non-CalPERS health benefits, family member enters military, custody change for child under age 18, or child reaches age 18).
- I need to remove a dependent due to a qualifying event and receive a Dependent Verification notice. How should I proceed?
Notify CalPERS immediately of any qualifying event that occurs during the verification cycle, such as divorce or termination of domestic partnership.
- If my enrolled child turns 26 during the verification cycle, how should I proceed?
If your child turns 26 during your verification cycle, CalPERS administratively removes them from health and dental benefits the first of the month following their 26th birth date.
- My recently added dependents are not included on my notification letter, why aren't they included?
Dependents on your medical plan will be included on your DEV letter if they were on your plan six months prior to the first day of your birth month. Dependents added after this date will be verified in the next three year verification cycle.
- What about family members enrolled for dental benefits only?
CalPERS tracks family members you enroll for dental benefits only, and verifies their eligibility for continued coverage once every three years, following the DEV schedule. We inform you in writing if we remove those family members. We provide the affected dependents' names, effective date of disenrollment, and COBRA information.
- What happens if I provide documents after my family members are removed from benefits?
If you provide verification documents for dis-enrolled, eligible dependents after receiving the final CalPERS notice during your birth month but before the verification due date, CalPERS may rescind the dependent deletion. You may incur a retroactive health premium invoice for the unpaid premium for the month after your birth month.
If you provide verification documents for dis-enrolled, eligible dependents after the verification due date, CalPERS will re-enroll the family members prospectively for health and/or dental benefits. This results in a gap in the dependents' benefit coverage.
- Where can I find more information on health and dental benefits?
The CalPERS website contains health benefit information. The California Department of Human Resources (CalHR) and the California State University (CSU) websites contain dental benefit information.