Below are various resources to assist employers and direct authorization vendors (DAV) with questions regarding CalPERS reporting, policies & procedures, and training opportunities. The sections include pertinent information such as technical toolkits, File Transfer Protocol (FTP) resources, Data Element Definitions, Electronic Funds Transfer (EFT) payment processing, and more.

Technical toolkits consist of documents and tools needed to develop XML files for reporting health, retirement enrollment, and payroll information to CalPERS. The contents are contained in a ZIP file, which can be extracted using PeaZip.

Employers

  • Data Element Definitions
  • Sample CSV File – An Out-of-Class file for reporting must be in .CSV (Comma Delimited) (*.csv) format. This sample file may be used as a reference when creating the file for upload.
  • myCalPERS Out-of-Class Reporting (PDF, 1.08 MB) Student Guide – Learn how to certify reportable out-of-class hours and the steps to submit records for employees who meet the reporting requirements.
  • myCalPERS: Out-of-Class Reporting Computer Based Training Module – For a step-by-step overview of the process, log in to myCalPERS and select the Education tab to search for and access this course.
  • Frequently Asked Questions (PDF)
  • Circular Letter 200-018-19 (PDF) – Reporting Out-of-Class Hours Worked (New myCalPERS Functionality)

Direct Authorization Vendors

Download the DAV Technical Toolkit (ZIP, 29 MB) and refer to the documents below for additional information.

Follow the schedule below, based on your deduction processing method (file or online), to ensure your transactions are processed for the intended warrant issue date.

2022 Transaction Dates
Warrant Issue Date File Cutoff Online Transaction Period
Jan 1, 2023 Dec 5, 2022 Nov 14, 2022 – Dec 8, 2022
2023 Transaction Dates
Warrant Issue Date File Cutoff Online Transaction Period
Feb 1, 2023 Jan 13, 2023 Dec 12, 2022 – Jan 19, 2023
Mar 1, 2023 Feb 6, 2023 Jan 23, 2023 – Feb 9, 2023
Apr 1, 2023 Mar 13, 2023 Feb 13, 2023 – Mar 16, 2023
May 1, 2023 Apr 10, 2023 Mar 20, 2023 – Apr 13, 2023
Jun 1, 2023 May 15, 2023 Apr 17, 2023 – May 18, 2023
Jul 1, 2023 Jun 12, 2023 May 22, 2023 – Jun 15, 2023
Aug 1, 2023 Jul 10, 2023 Jun 19, 2023 – Jul 13, 2023
Sep 1, 2023 Aug 14, 2023 Jul 17, 2023 – Aug 17, 2023
Oct 1, 2023 Sep 11, 2023 Aug 21, 2023 – Sep 14, 2023
Nov 1, 2023 Oct 16, 2023 Sep 18, 2023 – Oct 19, 2023
Dec 1, 2023 Nov 13, 2023 Oct 23, 2023 – Nov 16, 2023
Jan 1, 2024 Dec 11, 2023 Nov 20, 2023 – Dec 14, 2023

Making Payments

Electronic Funds Transfer (EFT)

The CalPERS ACH ID number is 1946207465.

As of July 1, 2017, contracting employers are required to submit payroll contributions for retirement using EFT. See Circular Letter 200-006-17 (PDF) dated February 1, 2017 for more information.

If you pay by EFT, you must establish a new EFT account in myCalPERS and notify your bank that this CalPERS ACH ID number is assigned to an approved payee. Without this pre-approval, your EFT payment will not be processed by your bank. In the event you submitted an EFT using the incorrect CalPERS ACH ID, resubmit the EFT with the CalPERS ACH ID listed above.

Checks

Mail checks payable to:

Health Billing
CalPERS
P.O. Box 4032
Sacramento, CA 95812-4032

Overnight Payments
CalPERS
Financial Reporting & Accounting Services Division
400 Q Street
Sacramento, CA 95811



File Readiness Testing

Access the myCalPERS test environment to conduct your file testing activities.

Log in to Test Environment

Test Support
Email

Resources

Frequently Asked Questions