Below are various resources to assist employers and direct authorization vendors (DAV) with questions regarding CalPERS reporting, policies & procedures, and training opportunities. The sections include pertinent information such as technical toolkits, File Transfer Protocol (FTP) resources, Data Element Definitions, Electronic Funds Transfer (EFT) payment processing, and more.

Technical toolkits consist of documents and tools needed to develop XML files for reporting health, retirement enrollment, and payroll information to CalPERS. The contents are contained in a ZIP file, which can be extracted using PeaZip.

Employers

  • Data Element Definitions
  • Sample CSV File – An Out-of-Class file for reporting must be in .CSV (Comma Delimited) (*.csv) format. This sample file may be used as a reference when creating the file for upload.
  • myCalPERS Out-of-Class Reporting (PDF) Student Guide – Learn how to certify reportable out-of-class hours and the steps to submit records for employees who meet the reporting requirements.
  • myCalPERS: Out-of-Class Reporting Computer Based Training Module – For a step-by-step overview of the process, log in to myCalPERS and select the Education tab to search for and access this course.
  • Frequently Asked Questions (PDF)
  • Circular Letter 200-018-19 (PDF) – Reporting Out-of-Class Hours Worked (New mylCalPERS Functionality)

Direct Authorization Vendors

Download the DAV Technical Toolkit (ZIP, 29 MB) and refer to the documents below for additional information.

Follow the schedule below, based on your deduction processing method (File or Online), to ensure your transactions are processed for the intended warrant issue date.

2020 Transaction Dates
Warrant Issue Date File Cutoff Online Transaction Period
Jan 1, 2021 Dec 7, 2020 Nov 9, 2020 – Dec 10, 2020
2021 Transaction Dates
Warrant Issue Date File Cutoff Online Transaction Period
Feb 1, 2021 Jan 4, 2021 Dec 14, 2020 – Jan 7, 2021
Mar 1, 2021 Feb 1, 2021 Jan 11, 2021 – Feb 4, 2021
Apr 1, 2021 Mar 8, 2021 Feb 8, 2021 – Mar 11, 2021
May 1, 2021 Apr 5, 2021 Mar 15, 2021 – Apr 8, 2021
Jun 1, 2021 May 10, 2021 Apr 12, 2021 – May 13, 2021
Jul 1, 2021 Jun 7, 2021 May 17, 2021 – Jun 10, 2021
Aug 1, 2021 Jul 6, 2021 Jun 14, 2021 – Jul 8, 2021
Sep 1, 2021 Aug 9, 2021 Jul 12, 2021 – Aug 12, 2021
Oct 1, 2021 Sep 3, 2021 Aug 16, 2021 – Sep 9, 2021
Nov 1, 2021 Oct 4, 2021 Sep 13, 2021 – Oct 7, 2021
Dec 1, 2021 Nov 1, 2021 Oct 11, 2021 – Nov 4, 2021
Jan 1, 2022 Dec 6, 2021 Nov 8, 2021 – Dec 9, 2021

Making Payments

Electronic Funds Transfer (EFT)

The CalPERS ACH ID number is 1946207465.

As of July 1, 2017 contracting employers are required to submit payroll contributions for retirement using EFT. See Circular Letter 200-006-17 (PDF) dated February 1, 2017 for more information.

If you pay by EFT, you must establish a new EFT account in myCalPERS and notify your bank that this CalPERS ACH ID number is assigned to an approved payee. Without this pre-approval, your EFT payment will not be processed by your bank. In the event you submitted an EFT using the incorrect CalPERS ACH ID, resubmit the EFT with the CalPERS ACH ID listed above.

Checks

Mail checks payable to:

Health Billing
CalPERS
P.O. Box 4032
Sacramento, CA 95812-4032

Overnight Payments
CalPERS
Financial Reporting & Accounting Services Division
400 Q Street
Sacramento, CA 95811



File Readiness Testing

Access the myCalPERS test environment to conduct your file testing activities.

Log in to Test Environment

Test Support
Email

Resources

Frequently Asked Questions