Below are various resources to assist employers and direct authorization vendors (DAV) with questions regarding CalPERS reporting, policies & procedures, and training opportunities. The sections include pertinent information such as technical toolkits, File Transfer Protocol (FTP) resources, Data Element Definitions, Electronic Funds Transfer (EFT) payment processing, and more.

Technical toolkits consist of documents and tools needed to develop XML files for reporting health, retirement enrollment, and payroll information to CalPERS. The contents are contained in a ZIP file, which can be extracted using PeaZip.

Employers

  • Data Element Definitions
  • Sample CSV File – An Out-of-Class file for reporting must be in .CSV (Comma Delimited) (*.csv) format. This sample file may be used as a reference when creating the file for upload.
  • myCalPERS Out-of-Class Reporting (PDF) Student Guide – Learn how to certify reportable out-of-class hours and the steps to submit records for employees who meet the reporting requirements.
  • mylCalPERS Out of Class Reporting Hours Worked Computer Based Training Module – For a step-by-step overview of the process, sign-in to myCalPERS to access the online course located in the Education tab.
  • Frequently Asked Questions (PDF)
  • Circular Letter 200-018-19 (PDF) – Reporting Out-of-Class Hours Worked (New mylCalPERS Functionality)

Direct Authorization Vendors

Download the DAV Technical Toolkit (ZIP, 29 MB) and refer to the documents below for additional information.

Follow the schedule below, based on your deduction processing method (File or Online), to ensure your transactions are processed for the intended warrant issue date.

2019 Transaction Dates
Warrant Issue Date File Cutoff Online Transaction Period
Jan 1, 2020 Dec 6, 2019 Nov 12, 2019 – Dec 12, 2019
2020 Transaction Dates
Warrant Issue Date File Cutoff Online Transaction Period
Feb 1, 2020 Jan 7, 2020 Dec 16, 2019 – Jan 9, 2020
Mar 1, 2020 Feb 3, 2020 Jan 13, 2020 – Feb 6, 2020
Apr 1, 2020 Mar 9, 2020 Feb 10, 2020 – Mar 12, 2020
May 1, 2020 Apr 6, 2020 Mar 16, 2020 – Apr 9, 2020
Jun 1, 2020 May 4, 2020 Apr 13, 2020 – May 7, 2020
Jul 1, 2020 Jun 8, 2020 May 11, 2020 – Jun 11, 2020
Aug 1, 2020 Jul 6, 2020 Jun 15, 2020 – Jul 9, 2020
Sep 1, 2020 Aug 10, 2020 Jul 13, 2020 – Aug 13, 2020
Oct 1, 2020 Sep 4, 2020 Aug 17, 2020 – Sep 10, 2020
Nov 1, 2020 Oct 5, 2020 Sep 14, 2020 – Oct 8, 2020
Dec 1, 2020 Nov 2, 2020 Oct 12, 2020 – Nov 5, 2020
Jan 1, 2021 Dec 7, 2020 Nov 9, 2020 – Dec 10, 2020

Making Payments

Electronic Funds Transfer (EFT)

The CalPERS ACH ID number is 1946207465.

As of July 1, 2017 contracting employers are required to submit payroll contributions for retirement using EFT. See Circular Letter 200-006-17 (PDF) dated February 1, 2017 for more information.

If you pay by EFT, you must establish a new EFT account in myCalPERS and notify your bank that this CalPERS ACH ID number is assigned to an approved payee. Without this pre-approval, your EFT payment will not be processed by your bank. In the event you submitted an EFT using the incorrect CalPERS ACH ID, resubmit the EFT with the CalPERS ACH ID listed above.

Checks

Mail checks payable to:

Health Billing
CalPERS
P.O. Box 4032
Sacramento, CA 95812-4032

Overnight Payments
CalPERS
Financial Reporting & Accounting Services Division
400 Q Street
Sacramento, CA 95811



File Readiness Testing

Access the myCalPERS test environment to conduct your file testing activities.

Log in to Test Environment

Test Support
Email

Resources

Frequently Asked Questions